In today’s high-stakes luxury hospitality market, delivering exceptional guest experiences begins long before opening day. It starts with how the hotel is built. From sourcing custom FF&E to managing contractor schedules across remote sites, luxury hotel development demands precise coordination, speed, and transparency. That’s where Procore software comes in.
Recognized as a leader in construction management software. Procore centralizes everything from budget tracking and time management to submittals and punch lists in one digital platform. But beyond its core features, it offers what high-end projects truly need: control.
At Atticus Consulting, we use Procore construction management software to streamline every phase of project delivery for our clients in the Caribbean and beyond. Whether managing multi-million-dollar FF&E packages or aligning global vendors with on-site teams. Procore empowers us to reduce delays, avoid miscommunication, and maintain the standards expected of world-class hotels and resorts.
This article will guide you through what makes Procore a vital tool in our consulting workflow and how it can enhance the value of your subsequent development.
What is Procore Construction Software? A Quick Overview
Procore construction software is a cloud-based platform designed to simplify and streamline the complex workflows involved in building projects of any scale. Launched in 2003, the Procore company has since grown into one of the most trusted names in construction technology, serving over 15,000 businesses globally, from small contractors to major international developers.
At its core, Procore provides a centralized dashboard that consolidates project management, budgeting, scheduling, document control, RFIs, submittals, and more, all in real-time. Users can access updates from the field, communicate across teams, and make informed decisions based on accurate, up-to-date information.
However, what truly differentiates Procore is its adaptability, featuring customizable modules and a growing list of third-party integrations. It fits the needs of general contractors, owners’ representatives, architects, and procurement consultants alike.
For firms like Atticus Consulting, working in fast-paced, design-sensitive environments, such as luxury hotel construction, is a challenge. Procore is more than just a management tool; it’s a mission-critical system that bridges the gap between global design teams, procurement partners, and on-site contractors, especially in remote markets like the Caribbean.
📖 Example in Action:
Procore’s effectiveness is well-documented by industry leaders like Turner Construction, which manages over $14 billion in annual construction volume. By integrating Procore across teams, they reported faster issue resolution and improved access to critical documents in real time.
Source: Procore Case Study – Turner Construction (PDF)
How Much Does Procore Software Cost?
When considering software for high-value construction projects, pricing is always a key factor, and Procore software is no exception. But unlike many SaaS platforms, Procore construction software cost isn’t listed openly on their website. Instead, pricing is custom-tailored based on company size, project volume, and the number of products or modules needed.
Typically, Procore pricing is based on an annual license model, which grants access to unlimited users, making it especially appealing for large or growing teams. Costs vary depending on how many of Procore’s tools you use, such as project management, quality & safety, construction financials, or field productivity.
Most contractors and developers report annual license fees starting around $5,000–$20,000+ for small teams, and significantly higher for large firms with multi-project portfolios. However, for firms like Atticus Consulting, the value far outweighs the investment, especially when managing multi-million-dollar hospitality projects where delays or miscommunication can cost far more than the software itself.
📖 Example in Action:
In a breakdown by Software Advice, Procore scores high in ROI despite its higher upfront cost, particularly for teams that need strong document control and multi-stakeholder collaboration. The review site notes that many users consider Procore’s integrated ecosystem more cost-efficient in the long term compared to managing multiple disconnected tools.
Key Features — Cost Tracking, Time Management & More
One of the most valuable aspects of Procore software is how it transforms project oversight into a real-time, data-driven process. For teams managing high-end hospitality construction, construction cost tracking software and time tracking tools are essential to keep every phase aligned with budget and deadlines, and Procore delivers both.
Cost Tracking
Procore’s budget management module enables users to monitor actual vs. forecasted costs, manage change orders, and link procurement data directly to budget lines. For procurement-heavy projects like hotel FF&E installation, this helps avoid scope creep and gives stakeholders instant visibility into how spending aligns with design intent and construction phases.
Time Tracking
With Procore’s field productivity tools, including daily logs and timecard management, project managers can track labor hours across multiple crews or subcontractors. This helps identify schedule bottlenecks, improve resource planning, and ensure compliance with contract milestones, which are critical when building in remote or logistically complex locations like Caribbean islands.
At Atticus Consulting, we rely on these tools to track vendor deliverables, FF&E shipping schedules, and site-based contractor hours. Having a centralized hub to compare actual costs and labor against original projections allows us to make agile decisions, whether adjusting procurement timelines or flagging issues before they become costly.
📖 Example in Action:
According to G2 reviews on Procore, users consistently highlight the platform’s budgeting and labor tracking modules as key to catching cost overruns early. One review by a project manager in commercial development said Procore helped them “save thousands on delayed materials and duplicated labor due to tight scheduling insight.”
Scheduling & Workflow Tools that Streamline Projects
In luxury hospitality construction, missed milestones can mean delayed openings, lost revenue, and strained relationships with stakeholders. That’s why robust construction scheduling programs and automated workflow software are no longer optional; they’re critical. Procore addresses both with flexible, integrated tools designed to keep projects moving on time and in sync.
Scheduling Tools
Procore’s scheduling module integrates with tools like Microsoft Project and Primavera P6, offering real-time Gantt views, dependencies, and drag-and-drop adjustments. Teams can easily track progress across trades, get automated reminders for critical path items, and ensure all subcontractors are aligned on deadlines, which is especially valuable for phased FF&E deliveries and MEP coordination in hotel projects.
Workflow Automation
The workflow management system within Procore supports approval chains for RFIs, submittals, change orders, and inspections. Rather than relying on email threads or spreadsheets, stakeholders can follow a standardized process that reduces errors, ensures compliance, and speeds up approvals, which is particularly helpful when managing procurement from multiple international vendors.
At Atticus Consulting, we utilize Procore tools to synchronize FF&E schedules with construction phases, manage punch lists remotely, and streamline design approvals with architects and operators across different countries. The result is a smoother build process and fewer costly surprises near project turnover.
📖 Example in Action:
According to a Procore case study, RFI response times were slashed from three weeks to just one or two days when KWA Construction implemented Procore’s streamlined RFI tools. Digitally organized submittals and real-time status tracking empowered teams to resolve issues rapidly, eliminate outdated drawings, and avoid costly on-site rework.
Does Procore software Handle Inventory Management?
While Procore software excels in managing construction workflows, its capabilities in construction inventory management software are more specialized and depend on how your team uses the platform or integrates it with third-party tools.
Out of the box, Procore doesn’t operate like traditional inventory systems used in warehousing or retail. Instead, it offers material tracking features through custom forms, equipment logs, and tools like the “Equipment” and “Tool Tracking” modules. These can help teams track the movement and status of high-value construction assets, from FF&E shipments to on-site equipment.
For clients with complex inventory needs like luxury hotel developers managing phased deliveries of custom lighting, furniture, and millwork, Procore can be extended by integrating with platforms such as ToolWatch and Hilti ON! Track, or SAP. These integrations enhance visibility over logistics and inventory levels without requiring manual reconciliation across systems.
At Atticus Consulting, we often use Procore in tandem with FF&E logistics tools to track delivery timelines, manage punch list resolution, and align procurement with site readiness. This integrated approach helps avoid over-ordering, delays in customs clearance, or misplaced goods during handover.
Align (formerly ToolWatch) offers a native integration with Procore that automatically synchronizes equipment usage, asset locations, and site assignments. This seamless data flow enhances visibility and accountability, helping teams avoid misplaced items and optimize resource planning
Why Atticus Consulting Trusts Procore software for FF&E and Hospitality Projects
At Atticus Consulting, our projects aren’t just about building structures. They’re about crafting world-class guest experiences in some of the most demanding hospitality environments. Whether it’s sourcing bespoke lighting for a beachfront resort or coordinating FF&E installation across multiple Caribbean islands, success hinges on precision, transparency, and control. That’s why we trust Procore software.
Why Procore Works for Hospitality
Luxury hotel development involves a delicate balance of design vision, budget management, and construction logistics. Procore helps us centralize those moving parts, ensuring that every stakeholder, from architects to procurement agents to site managers, operates from a single source of truth.
We’ve found particular value in:
- Real-time collaboration between remote teams
- Submittal tracking to ensure timely approvals
- Budget forecasting linked to FF&E vendor contracts
- Punch list coordination during final walkthroughs
FF&E Procurement Integration
Because FF&E procurement often overlaps with construction sequencing, we utilize Procore to synchronize delivery timelines with the build phases. This means no more guesswork on-site readiness, no missed staging windows, and no surprises at turnover.
A Strategic Advantage
For our clients, luxury hospitality developers using Procore through Atticus means gaining more than just project visibility. It means gaining a team that knows how to leverage the right tools to reduce risks, avoid costly missteps, and deliver signature properties on time and budget.
💡 Our commitment to Procore reflects our broader mission: to bring structure and strategy to even the most complex hospitality construction challenges.
Final Thoughts — Is Procore Software Right for Your Project?
For developers and hospitality executives managing luxury hotel projects, the stakes are too high to rely on fragmented communication, outdated spreadsheets, or reactive problem-solving. Whether you’re building a boutique retreat or a multi-phase resort, the need for accuracy, accountability, and agility is constant, and that’s precisely what Procore software delivers.
From budget tracking and schedule control to workflow automation and vendor coordination. Procore gives teams a robust foundation to streamline every aspect of construction. However, more importantly, when paired with the right consulting partner, it becomes more than just software. It becomes a strategic advantage.
At Atticus Consulting, we don’t just use Procore. We build our workflows around it. For luxury hospitality clients, that means fewer delays, better procurement visibility, and tighter alignment between design, construction, and operations.
If you’re planning a high-end hospitality project and want the confidence of a team that knows how to manage it from every angle, let’s talk.
Contact Atticus Consulting to learn how we use Procore to help you build smarter, faster, and with confidence.